Event Guide

Event Guide

Events make a significant contribution to the goals of Council’s 2040 Community Strategic plan to achieve: Our sense of place and identity; a smart and vibrant economy; environmental stewardship; enable sustainable growth; community health, safety and wellbeing; community leadership and collaboration.

Well managed events are an important part of the development of vibrant and sustainable communities, contributing to our social fabric and local economy.


Are you Planning an Event?

Bathurst Regional Council has created an Event Guide to help demystify the procedures in successfully planning and implementing a community event. Download a copy here:

Guide Download Button

If you require Council's support, please complete the Preliminary Event Application Form:

Application Download Button


Useful Links and Documents



NO 1 - Before you begin
Bathurst Regional Council Events
Bathurst Visitor and Information Centre - What's On
Event Plan Template
 NO 2 - Event organisers checklist Event Application Form
 NO 3 - Risk management Bathurst Regional Council Events
Risk Management Worksheet
Risk Assessment Matrix
Notice of Intention
 NO 4 - Parks and facilities Bathurst Regional Council Recreational Facilities
 NO 5 - Camping  
 NO 6 - Road closure application checklist Bathurst Regional Council Local Traffic Committee
Roads and Maritime Services - Events Management Guidelines
Bathurst Regional Council Events
LEMC Notification Template
Communication Plan Template
 NO 7 - Development applications for events Bathurst Regional Council Development Applications
State Environmental Planning Policy - Exempt and Complying Development Codes
 NO 8 - Food vendors Bathurst Regional Council Temporary Food Events
Bathurst Regional Council Events
LPG Checklist
 NO 9 - Alcohol checklist 24 Hour Alcohol Free Zones and Areas
Liquor and Gaming
 NO 10 - Accessibility Bathurst Regional Council Disability Inclusion Action Plan:Strategy 3.5 Community Events
 NO 11 - Drones Civil Aviation Safety Authority Commercial Drone
Civil Aviation Safety Authority Licencing
Civil Aviation Safety Authority ARN Application
 NO 12 - Volunteers  
 NO 13 - Sponsorship and grants Bathurst Regional Council Grants and Donations
 NO 14 - Ways to Promote Your Event  
 NO 15 - Guide for Tourism Marketing  
 NO 16 - Media Release  
 NO 17 - Evaluating your event Bathurst Regional Council Events
Example Survey